Delete the items that are not required anymore Open Folder List view. The above-mentioned procedure will not affect or delete any of the data stored on the mailbox. If the user selects to sync public folder favourites, the OST file size may increase significantly. To do this, Click on the File tab Click on Cleanup Tools and then select Mailbox Cleanup Next, do any of the following: to move the older items located in the mailbox to an archive folder, click on AutoArchive option for deleting items existing in Deleted Items folder, click on Empty The above mentioned manual workarounds might appear helpful but are lengthy as well.
Related Posts. Eugene Scott July 20, Admin July 22, Roger August 22, Admin August 26, Laszlo October 2, Laszlo October 31, Nobody can help further? Admin November 3, Compacting OST files reclaims the space that was previously occupied by an item.
You can follow below mention steps when Outlook OST file has reached maximum size. In addition, this option cannot compact your corrupted OST file. If OST file too large in size, it can lead to conditions of severe corruption and data loss. At the point when you have some huge folders, you can set Synchronization Filters to figure out what gets synchronized and stored in the OST-file.
In Outlook and later versions, you can use the Sync Slider to just store later items instead of the whole mailbox. Note that for Outlook this just applies to your own mailbox and not to any extra shared mailbox you may have connected. For Outlook , , and Office , the sync slider applies to all stored mail folders. Like storing of shared folders, you can decide to disable the alternative to cache Public Folder Favorites.
As opposed to disabling the alternative out and out, you could likewise evacuate some Public Folder Favorites or just select a couple of subfolders rather than reduce the size of data of being cached. At the point when you use a Gmail account, items could be copied because of the folders you are bought in to. You can convert over OST to PST as it very well may be effectively moved to other storage locations and brought into some other Outlook account.
The user can take the help of expert solution. For IMAP accounts in Outlook and later, it is therefor recommended to set an additional pst-file as the default data store for the non-mail folders. You probably now see that the mailbox size and the size of the ost-file can be quite far apart. This especially applies to Exchange accounts. This is due to some storage inefficiency of the ost-file and the way Exchange calculates the mailbox size Exchange and later calculates it more accurately though.
This is because Outlook and later compress certain streams of text when storing it in the ost-file.
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